Description :

Position: Manager Admin – Deodar
Grade Level: L3
Location: Islamabad
Last Date to Apply: 22 April 2025

What is the Manager Admin - Deodar?

The Manager Admin – Deodar will be responsible for overseeing and managing all administrative operations at Deodar TowerCo, ensuring efficient office management, fleet and employee travel management, and employee logistical support. This role involves supervising the administrative team, optimizing operational processes, and ensuring timely execution of all administrative and support functions.

The role reports directly to the Head of HR

What does the Manager Admin Team do?

1. Leadership and Team Management:

·       Supervise and mentor the administrative team, fostering a productive and efficient work environment.

·       Provide support and direction to administrative staff across various functions to ensure smooth operations.

·       Set performance goals and conduct regular evaluations to enhance team effectiveness.

2. Office Management:

·       Oversee daily office operations, facility management, supply procurement, and general office administration.

·       Manage office space allocation to ensure optimal resource utilization.

·       Implement office policies and procedures to streamline administrative processes.

3. Executive Support:

·       Provide administrative support to leadership, including scheduling, managing calendars, and preparing reports.

·       Coordinate travel arrangements, accommodations, and logistics for key personnel.

·       Assist in preparing and reviewing presentations, reports, and corporate correspondence.

4. Communication and Coordination:

·       Act as a liaison for internal and external administrative communications.

·       Facilitate coordination between departments to ensure smooth collaboration.

·       Organize and manage company-wide meetings, workshops, and events.

5. Process Improvement and Efficiency:

·       Identify areas for operational enhancement and implement best practices for efficiency.

·       Establish secure filing, record-keeping, and document management systems.

·       Develop policies and procedures to ensure administrative compliance and effectiveness.

6. Budget and Resource Management:

·       Oversee the administrative budget, ensuring cost control and efficient resource utilization.

·       Manage vendor relationships, negotiate contracts, and oversee service agreements for office supplies and facilities.

·       Monitor office inventory and ensure the availability of essential resources.

7. Health and Safety Compliance:

·       Ensure compliance with health, safety, and company regulations in office operations.

·       Implement workplace safety programs to create a secure working environment.

8. Fleet and Employee Travel Management:

·       Oversee the management of the company’s fleet, ensuring optimal vehicle utilization, maintenance, and tracking.

·       Develop policies for vehicle allocation, fuel management, and driver accountability.

·       Manage employee transportation needs, ensuring cost-effectiveness and efficiency.

·       Coordinate and oversee employee travel arrangements, including flights, accommodations, and local transport.

·       Ensure travel policies are adhered to and optimize travel costs while maintaining employee comfort and productivity.

Requirements

What are we looking for and what does it require to be Manager Admin?

Education:

·       Bachelor’s degree in Business Administration, Management, or a related field.

Experience:

·       Minimum of 7 years of experience in office administration, fleet management, or a related field, with at least 3 years in a managerial role.

·       Proven ability to manage administrative teams and optimize processes in a corporate setting.

·       Experience in fleet and employee travel management is preferred.

Skills:

·       Strong leadership and people management skills to guide and motivate teams.

·       Excellent organizational and multitasking abilities with attention to detail.

·       Strong verbal and written communication skills for internal and external coordination.

·       Proficiency in office software (e.g., Microsoft Office Suite) and administrative tools.

·       Ability to manage multiple priorities and meet deadlines.

·       Knowledge of fleet management systems and employee logistics.

Personal Attributes:

·       Proactive and highly organized with a continuous improvement mindset.

·       Strong problem-solving and decision-making abilities.

·       Ability to work independently and manage time efficiently.

·       Customer-service orientation with a professional and positive attitude.

Benefits

Why Join Deodar TowerCo?
Deodar TowerCo is committed to delivering high-quality tower infrastructure solutions. As part of our team, you will play a crucial role in ensuring operational excellence and logistical efficiency, empowering digital connectivity across Pakistan. We offer a collaborative work environment, opportunities for professional growth, and the chance to be part of a dynamic and innovative