Description :

Grade Level: L1

Location: Karachi

Last date to apply: 6th May 2021

What is Admin Facilities Executive – Travel & Fleet?

The role is responsible for all the Travel and Fleet services that we provide to our employees. It is expected that the role should keep a close tie with the internal stakeholders and external vendors to ensure a smooth facilitation of amenities.

The role reports directly to the Admin Experience Manager and has two people reporting directly into it with an extended team of five team members

What does Admin Facilities Executive – Travel & Fleet do?

Key responsibilities:

Admin Facilities Executive will be responsible for managing travel & hoteling of employees and any other related services (e.g. Pick & drop). AFE will also be responsible for fuel card management of employees and company vehicles. Invoice verification and reporting of travel and fuel cards would also be the responsibility of AFE. Relocation of employees with associated services (travel, hotel stay and house hold luggage movement etc) would also be the responsibility of AFE. The role is also expected to liaison with internal stakeholders and Jazz business partners (vendors) to ensure smooth execution of operations in line with applicable policies and compliance charter

Key Deliverables:

• Responsible to facilitate employee transport for inter and intra city travels during their stay.
• Coordination with contract team for timely renewal of vendor’s contract.
• Arranging Airport pick & drop services.
• Coordination with team members for organizing the events in Hotels.
• Managing the Air ticketing for employees with timely invoice processing.
• Handling queries, complaints on Careem for intra city travels.
• Responsible for careem invoice handling.
• Responsible for efficient relocation of employees.
• Timely invoice processing for employees fuel cards.
• Liaison with SCM department for vendor on boarding and contract execution.
• Maintains effective business relationship with the on-boarded vendors with respect to service delivery and contract compliance.
• Provide travel budget related inputs for every budgeting and forecasting cycle.
• Assures operational excellence within the allocated budget and strive for cost optimization.
• Able to handle conflicts across various internal and external stakeholders while ensuring delivery on the promises.

Jazz is an equal opportunity employer. We celebrate, support, and thrive on diversity and are committed to creating an inclusive environment for all employees.

Requirements

What are we looking for and what does it require to be Admin Facilities Executive – Travel & Fleet?

Experience and Educational requirements

• Education: Bachelor / Masters’ degree from a recognized college / university
• At least 3 - 4 years in travel management within a multinational organization.

Soft skills and technical skills required

• Conflict management
• Problem solving and Decision making support
• Team work and collaboration
• Planning and organizing
• Relationship management

Why Join Jazz?

As one of the leading employers in the country, Jazz epitomizes the philosophy that each Jazz employee is passionately living a better every day inspired and enabled by visionary leadership, a unique professional culture, a flourishing lifestyle, and continuous learning and development.

As one of the largest private sector organizations in Pakistan, our objective is to continue to change the lives of our 65 million customers for the better. This is an opportunity for someone who wants to be part of something transformative, someone who can play a critical role in driving our success. Together, we can empower millions more with the tools necessary to progress in an increasingly digital economy.