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Executive Assistant
Islamabad
Job Description (total positions: 1, posted on: Jan 8, 2018)

As one of the top employers in the country, Jazz epitomizes the philosophy that each Jazz employee is passionately living a better every day inspired and enabled by visionary leadership, a unique professional culture, a flourishing lifestyle and continuous learning and development.

Our team & you
To continue and change the lives of our 55 million customers. Were a world-class organization and have assembled the right team to begin scaling aggressively. This is an opportunity for someone who wants to be part of something big and transformative, someone who will play a critical role in driving our success.

What the first 30-60-90 days in the job will look like?

Within 30 days you will:
Attend and graduate from our company-wide on boarding process along with detailed orientation program where you will learn Jazzs values, business, and products
Meet with the People & Organization team to understand the strategy of the function in line with Chief People Officer's (CPO) strategy and company road map.
Provides assistance to the leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CPO, some of which may have organizational impact.
Coordinates a broad variety of administrative tasks for the CPO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Within 60 days, you will:
Plans, coordinates and ensures the CPO's schedule is followed. Acts as a liaison between internal/external stakeholders, creating win-win situations for direct access to the CPO's time and office.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CPO's ability to effectively lead the company.
Ensures that the CPO's bio is kept updated and responds to requests for materials regarding the CPO and the organization in general
Facilitate the on-boarding process by ensuring the overall experience standards are met. This includes completion of pre and post on-boarding activities such as:
Ensure all day 1 business tools are ready after coordination with respective stakeholders and updated in respective tracking database
Coordinate with Compliance team to ensure compliance related training's are scheduled and undertaken by the employee
Facilitate the on-boarding process for internships which includes on-boarding formalities, 1st day meetup and stipend processing on a monthly basis.

Within 90 days to onwards you will:
Communicates directly, and on behalf of the CPO, with Board members, internal/external stakeholders, and others, on matters related to CPO's programmatic initiatives.
Provides a bridge for smooth communication between the CPOs office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the CPO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

What we have done and what we will do with YOU
In the last one-year Jazz is a huge success story in terms of business transformation, we were market leaders and we still are market leaders but with huge margins specially after successful merger of Jazz and Warid.

A bit about you:
We are looking for someone who is upbeat, energetic and excellent in communication skills.
Communication will be ongoing in the office. As an executive assistant, you'll be screening incoming calls/e-mails, making notes of essential information and prioritizing the calls/e-mails to be returned by the CPO. Hence you should be smart in organizing tasks and time effectively so the work in the office runs smooth and calm.

A bit about us
We are a team of digitally charged up mind set with extremely dynamic ways of working, who keep work ethics and our values on core of our behaviors.

The structure of the team you will join is:
A two (02) members team with no sub teams.

The two (02) main priorities of the team as a whole are:
Serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
Must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities

With which other stakeholders the successful candidate will work with functional/regional/ within the team.
You will work with internal and external stakeholders including divisional/departmental heads, internal P&O team members, and all functions of the company for effective planning, development and roll out of the CPO Initiatives.

What would be the result of those interactions if we assume 100% collaboration?
Ensure smooth transfer of internal/external communication from the CPOs office.

The two (02) must have past experiences the best candidate should have.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners

The must have technology the candidate should have
Microsoft Office

Essential skills must have:
Expert level written and verbal communication skills
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

Grade: L1



Working at the VEON GROUP demands a high standard of business ethics and adherence to our legal obligations, our values and our Code of Conduct and supporting compliance policies and procedures. Our pioneering spirit is embodied in our values to be customer obsessed, entrepreneurial, innovative, collaborative, and truthful. Being truthful requires us to act ethically, honestly, and with integrity.
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Job Detail
Job TypeFull Time/Permanent
Gender No Preference